Every workflow your school runs, beautifully integrated
From the first admission inquiry to the alumni network — one platform, six portals, ten AI assistants. Designed for CBSE, ICSE, State Board, IB and IGCSE schools with 100 to 5,000 students.
One platform · 33 modules· zero workarounds
Most school software was either built decades ago for a different country, or stitched together from acquired startups that never quite spoke to each other. Ketpy is none of those — one product, designed end-to-end, where every screen knows about every other.
A student record updates everywhere instantly. Fee receipts know about transport routes. The library knows when exams are running. Parents see one unified feed, not five disconnected emails. That's what an integrated platform feels like.
2,000+
Schools live
1.2M+
Students managed
96%
Parent weekly active
Nine modules shown in detail· 24 more behind the scenes
Admissions + inquiry CRM
Multi-step admission forms with document uploads, inquiry pipeline with stage tracking, auto-credentials on enrolment, and bonafide / TC / migration certificate PDFs.
Student database
Single source of truth — profile tabs across academics, attendance, fees, library, transport, hostel, disciplinary, health. Bulk Excel import with auto parent-account creation.
Attendance + biometric
QR / barcode / biometric / manual — pick what suits each room. Auto-rollup to monthly + per-subject reports. Parent SMS for absences within 60 seconds of marking.
Fees + online payments
Fee structures by class + category, online payment with auto-receipts, late-fine engine, defaulter reminders on SMS + WhatsApp + email at -7 / -3 / 0 / +3 / +7 days.
Examinations + grading
Term plans, marks entry by subject teacher, board-specific grade scales (CBSE 9-point, ICSE %, IB 7-point), branded report-card PDFs, parent portal results, online tests.
Timetable + substitution
Smart timetable optimisation with conflict detection, auto-fill substitution when a teacher is on leave, recurring absences flagged for HR review.
Transport with live tracking
Routes, vehicles, RC / insurance / fitness expiry alerts, parent live-bus map with 15-second GPS updates, fuel and maintenance logs per vehicle.
Library
Books, members, issue / return, late fines, reservations, defaulter reports, and printable barcoded library cards. Auto-extension during exam weeks.
Payroll + finance
Salary structures, monthly payroll with auto attendance pro-ration, branded payslip PDFs, expense tracking with approval workflow, real-time P&L.
How a typical day flows through Ketpy
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7:30
Buses leave the depot
Drivers tap the bus into Live mode on the mobile app. Parents start seeing the bus on the map every 15 seconds. Late buses auto-trigger a parent SMS without anyone lifting a finger.
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8:15
Attendance gets marked
Class teachers tap-mark in 30 seconds per class. Parents of absentees get a WhatsApp by 8:30 AM. Attendance summary auto-flows to the principal's dashboard.
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10:00
Fees collected at the counter
Accountant types adm-no, system shows outstanding heads + auto-computed late fines. Cash, UPI, card, bank transfer — all in one screen. Receipt PDF emailed instantly.
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14:30
Day-close summary
Principal opens the insights dashboard — attendance %, fees collected today, expenses logged, library activity. The defaulter-prediction AI flags 7 fee accounts needing follow-up this week.
Before you decide
Most schools (200–2,000 students) are live in 2–3 weeks. Smaller schools in 7 days. We import from Excel, CSV, and most major Indian SMS players — your historic data, fee receipts and parent contacts come over intact.
Yes — CBSE 9-point grading, ICSE percentage, IB 7-point, IGCSE A*-G, plus per-state-board configurations for Maharashtra, Tamil Nadu, West Bengal and many others. The grade scale is set per academic year, per class.
Same software, same features — just a smaller subscription. We don't strip features for small schools. Many of our happiest customers are 100–180 student schools where the fee-collection module alone pays for the subscription twice over.
Not currently. We're cloud-first by design — encrypted Indian servers, daily backups, weekly free updates. On-premise hosting is on the roadmap for very large universities; not how we recommend running a K-12 school.
Two live training sessions included — one for the office team (admissions / fees / attendance) and one for teachers (marks / homework / attendance). Plus video walkthroughs and 24×7 chat support for the first 90 days.